Kanton Aargau Embraces Innovative Cloud Solutions for Document and Content Management

Our Cloud Solution increased Kanton Aargau's efficiency in document and content management with an innovative, user-friendly solution.

Learn about Kanton Aargau
The experience with the officeatwork Cloud Solutions has been positive. It is refreshing to see how innovative the solution is. When you are familiar with the Microsoft 365 suite, officeatwork enables you to perform a wide range of tasks with simplicity and efficiency. - Ivan Cristani
Located in the heart of Switzerland, Kanton Aargau is known for its rich cultural heritage and dynamic economy. The Department of Finance and Resources plays a crucial role in this canton, tasked with procuring and managing essential resources. This department is pivotal in maintaining sustainable financials, taxes, and other resources, ensuring the efficient fulfilment of the canton's diverse duties. Within this department, the Aargau Informatics Division stands out for its critical role in implementing, modernizing, and streamlining informatics solutions.

With a dedicated team of 135 employees, this division does not just keep the cantons technology up to date, it transforms how the canton operates, communicates, and serves its citizens. This transformation is achieved by supporting the administration's specialist departments in planning, coordinating, and executing informatics and e-government projects.

The overarching goal is to ensure sustainable and effective resource management, enabling Kanton Aargau to continue achieving its economic, social, and ecological objectives.
Before integrating the officeatwork Cloud Solution from the on-premise version, Kanton Aargau faced challenges in migrating from Office 2016 to Microsoft 365 and adapting to SharePoint. During this migration, they considered whether to remain with the on-premise solution or transition entirely to the cloud. Among quite a few benefits, instant updates to various Microsoft Features and officeatwork cloud apps, requiring fewer IT resources and intervention, presented a compelling solution.

This marked the first step in adopting an all-in-one solution that simplified their document management processes, significantly boosting efficiency and productivity.
Using a centralized database such as SharePoint offers a huge benefit by input data just once, and it becomes accessible anytime, on any Clients. With centrally managed settings, I can even manage Profiles for others, thanks to the centralized user storage. - Ivan Cristani
The adoption of officeatwork Cloud Apps was an upgrade for Kanton Aargau. Ivan Cristani, Project Leader for Informatic Division within Kanton Aargau was key in implementing Mail Signature, Template Chooser, Smart Template, Content Chooser, Content Uploader, Wizard, and Designer to simplify their document and content management. This suite of applications was chosen to address the specific challenges the canton faced. The Mail Signature app ensured uniform and professional email communication, while the Template Chooser and Content Chooser apps streamlined the creation and management of documents and presentations.

The Designer brought simplicity and creativity to document design, while the Wizard's integration with Word and PowerPoint made populating documents and presentations with data simple. The Smart Template, used by most of the users, facilitated the creation of media releases and reports efficiently and consistently. The Uploader app further enhanced their capability to manage and share content efficiently.

This comprehensive suite provides the Canton with an integrated and efficient solution for document and content management.
Efficiency has increased because changes are immediately usable. When a new template is created or corrections are made, they are immediately available. This also means that you don't have to constantly notify people, but you can make the changes in the background. And people always have the latest versions, which is definitely a great benefit. - Ivan Cristani
Implementing officeatwork Cloud Apps in Kanton Aargau resulted in efficiency gains throughout the whole template creation process. With centralized template and content management, updates and new templates became instantly accessible to all employees, reducing redundancy and saving time. This improved workflow streamlined internal processes and positively impacted public service delivery.

The ease of updating and managing templates ensured more accurate and timely information distribution, both internally and to the public. Notably, improvements in efficiency, collaboration, and communication were evident across Kanton Aargau. Ivan emphasizes the importance of a solid understanding of Microsoft 365 to fully leverage the benefits of the officeatwork Cloud Solution, enhancing collaboration and efficiency in document and content management.

Kanton Aargau’s transition to officeatwork Cloud Apps has reduced administrative tasks in document and content management, further modernizing their infrastructure and enhancing daily tasks in serving the public of Kanton Aargau.
If you would like to learn more about Kanton Aargau, please visit their homepage. To find out more on how our officeatwork Cloud Solution can transform your organization's document and content management – get in touch us today to begin your journey towards enhanced efficiency and modernized infrastructure!
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